Bookkeeping for Law Firms, Medical Practices & Consultants

Rule 5-1.2 of the Rules Regulating The Florida Bar requires monthly reconciliation of the trust account bank statement, the trust ledger, and the individual client ledgers, with the three agreeing. Records must be kept for six years. We perform the three-way reconciliation each month, maintain client ledgers in your practice management software or QuickBooks, and document the reconciliation so a Bar audit is a file you hand over, not a crisis.

Insurance EOBs and ERAs rarely match a single patient visit; they batch dozens of claims into one deposit with adjustments and write-offs. We record revenue from your practice management system's production and collection reports, reconcile deposits to the bank, and track contractual adjustments separately from bad debt so your collection rate is meaningful. Patient refunds and credit balances are tracked as liabilities.

Yes. Using classes in QuickBooks Online, we attribute revenue and direct costs to each attorney, provider, or service line and allocate overhead on an agreed basis. Partners get a monthly view of their contribution, and the firm gets a defensible basis for compensation decisions.